Digitizing the First Five Years of Hilo Tribune (Grant Awarded)

Preservation Activities* Please provide a description of your proposed project. What resource(s) will be preserved and made accessible through this project, and how? You may write in the box below or you may attach a word document using the upload button below. Word documents should be no longer than two pages, single spaced. (4,000 characters)

The UH Mānoa Library proposes to digitize and make available online the issues from the first five years of the Hilo Tribune (1895-1900). The Library has secured funding for the microfilm conversion from the bound print copies at the Hawaiian Historical Society. Advanced Micro-Image Systems Hawaii will create negative microfilms for 2,500 pages. It has already surveyed the volumes and is currently preparing a quote to produce USNP/NDNP-level master and second-generation microfilms. The Library will then contract with a digitization vendor on the mainland United States, which will digitize them under Library of Congress specifications and develop the metadata. Afterwards, the project assistant will inspect the metadata and files. Then, they will be uploaded to eVols (http://evols.library.manoa.hawaii.edu/handle/10524/22), and the Library will ask permission to upload them onto Chronicling America (http://chroniclingamerica.com). The Library expects the process of the digital conversion and the following uploading to the Library’s server to take no more than six months, and the project will be completed in one year.

The purchased microfilm will become a “copy master” microfilm, from which future copies will be made. The Library will send the archival master to the Library of Congress and keep the copy master. Advanced Micro-Image Systems Hawaii will conduct any future copying of the microfilm. Therefore, the archival master will not be used to produce replacement reels, thereby preventing deterioration.

The Library has already digitized issues from 1902 to 1906 for Chronicling America, which provides free public access to digitized American newspapers. Therefore the retrospective digitization will add to an already existing collection.

The Library has the necessary expertise and staff for digital conversion projects. Highly skilled staff have directed and participated in numerous digital conversion efforts, including the Hawai‘i Digital Newspaper Project and the Hawaiian Language Newspapers. The staff’s administrative and technical experiences guide and inform the ongoing effort to digitize materials in microfilm format.

Need for Project* What need does this project meet? (4,000 characters)

Newspapers, including the Hilo Tribune, document and shape the history of their communities, provide a forum for the people, and must be preserved for posterity. The newspaper pages can provide insights on a community’s everyday life, opinions, commerce, culture, political and social movements, language use, and genealogical information. The Hawaiian Volcano Observatory did not exist until 1912, and the Hilo Tribune is a primary source for information about Hawaiian volcanoes during the 1890s.

Libraries and archives, including the UH Mānoa Library, are increasingly digitizing their microfilmed newspapers. Digitizing the newspapers thus not only preserves the content but also provides a more readily accessible and searchable, fully indexed alternative to aging microfilm. The digital files will permit “data mining” for historical, cultural, and sociological trends over time during the late Republic and early Territorial years of Hawaii history. The electronic access will also prevent the newspaper’s deterioration from heavy use and the loss of the microfilm.

Fewer than ten libraries in the world hold the Hilo Tribune in paper or microfilm form, and the Library has determined that the master copy to produce additional microfilm could not be found. Producing the master copy and digitizing the newspaper pages will preserve the information in the first five years of the Hilo Tribune.

Project Start Date*Please type in your estimated project start date. The first possible start date is 8 weeks after the grant deadline you submitted under, to give HCH time to review your proposal and get approval from our board.

January 7, 2013 will be the first possible start date for the project as we wish to start as soon as possible.

Project End Date* Please type in your project end date. Most HCH supported projects take place within one calendar year.

We plan to end the project in the end of December 2013.

Educational Products* What products will this project create, if any? (Finding aids, handouts, multimedia video, educational curriculum, radio clips, study guides, viewer guides, exhibit guides, dvds, cds, etcetera). Acknowledgment of HCH grant support on such products is expected.

The Hawaii Digital Newspaper Project has already created topic guides, essays, and articles about Hawaii English-language newspapers, including the Hilo Tribune. Future educational materials will include lesson plans and additional articles and topic guides, and the Library will publicize the resource in the annual History Day for Hawaii public school students.

Public Access / Resource Distribution Providing public access to the newly preserved resource(s) is an important component of an HCH Preservation & Access Grant. When the format allows, a copy of the final product should be made available to the University of Hawaii Library, the Hawaii State Library System, and to HCH. Distribution to local community libraries, historical societies, museums, and schools is recommended as well, and increases the competitiveness of your grant application. If the format does not lend itself to this kind of distribution, HCH hopes Hawaii’s cultural and educational institutions can be notified of the newly available resource(s) via a summary flyer, brochure, or other media. Please describe your plan for distribution / public access of the preserved resource(s). (2,000 characters)

As stated earlier, the Library will upload the digitized newspapers and metadata to eVols in the Hawaii English-language newspaper community (http://evols.library.manoa.hawaii.edu/handle/10524/22). The Library will ask the Library of Congress for permission to upload the files and metadata onto Chronicling America (http://chroniclingamerica.com). On these sites, the file and metadata will be freely accessible, and users can to search through the newspapers through a keyword search. The Library will notify Hawaii’s libraries and cultural and educational institutions through e-mail.

Public Program Information*Preservation & Access Grants culminate in a public program that discusses the content and availability of the preserved resource(s). Please list the date(s), time(s), and location(s) of the proposed public program(s). Please keep in mind that the earliest project start date is 8 weeks after the grant deadline, since HCH will need that time to approve your grant with our board. Consider the accessibility of the venue when selecting program location(s). (4,000 characters)

The Library will discuss the historical significance of the Hilo Tribune in two presentations, targeting teachers, members of the UH Manoa and UH Hilo communities, and community members. The Library plans to present the first presentation on a weekend morning or afternoon in June 2013 at a public library on Oahu and simultaneously broadcast it through webcast to the Aupuni Center, a community center in Hilo. The second presentation will occur on a weekday morning or afternoon in late September (during the Fall 2013 semester) at UH Manoa and will be broadcasted simultaneously through webcast to UH Hilo.

Outreach Potential* How many total people will be served by this preservation project, including public program(s)? Estimates are fine. Please indicate if this project will target any special audience(s) besides the adult-out-of-school population, such as K-12 students, K-12 teachers, retirees, or “underserved” audiences (populations that typically have less access to humanities programming than others). (1,000 characters)

The intended audience is students, teachers, researchers, and community members using primary source material for study, instruction, and research. The Library expects this project to benefit thousands of users, judging from the current statistics of the Hilo Tribune collection on eVols (http://evols.library.manoa.hawaii.edu/statistics/handle/10524/11829). From October 2011 to October 2012, eVols recorded 2,385 file downloads by 1,071 visitors and 1,575 metadata views by 628 visitors. From these numbers, the Library projects the Hilo Tribune collection will have over 2,000 file downloads by over 1,000 visitors and over 1,500 metadata views by over 500 visitors per year. Interestingly, even though Hilo Tribune covered mainly the Big Island, Hawaii, people in other states and countries have also visited the collection, including Russia with 1,127 file downloads.

Publicity Plans*How will you attract an audience for the event(s) and/or product(s) associated with this project? Also, how do you plan to recognize HCH’s support should you receive a grant? (4,000 characters)

The Library plans to publicize the project and the presentation through the following methods:

– prepare news releases and calendar listing submissions and distribute them to media organizations and UH news

– publicize on the Library’s Facebook and Twitter pages (with 700+ and 500+ followers respectively) and the Hawaii Digital Newspaper Project website

– send mass e-mails to the listservs of the Hawaii Library Association, local cultural organizations, UH Manoa departments, and UH Hilo departments

– publicize the resource in the annual History Day for Oahu public school students.

– feature images from the Hilo Tribune in the Library’s Flickr site (which receives thousands of hits per month.

UH Manoa Library will gratefully acknowledge HCH’s sponsorship.

Public Program Evaluation* At the end of your project, HCH will ask for you to report on audience feedback from any public programs/outreach conducted as part of your overall project. You may use HCH’s “Audience Reaction Survey” (downloadable from our website) or come up with your own method of gathering audience feedback. Please describe below how you plan to evaluate your public program(s). (4,000 characters)

The project will distribute copies of the Audience Reaction Survey to the audience of the presentations and compile the data, and the Library will track the numbers of file downloads, metadata views, and visitors on eVols and Chronicling America.

Budget Narrative*Please elaborate upon the proposed budget, addressing how various costs and revenues were estimated or derived. You may write in box below or attach a word document. (4,000 characters)

A vendor on the continental United States will digitize the microfilm under Library of Congress specifications and develop the metadata at an estimated fee of $1,560.00 ($0.60/page x 2,600 pages). The Library will share the costs by paying for the shipping costs ($20.00), the student worker wages ($1,255.50 at $13.95 per hour), and the program materials ($50.00). The Library will also devote library employee time to the project, provide work space, software, equipment, and training, and maintain the collection. From the Hawaii Digital Newspaper Project, the library already has the hard drive media and the pelican cases for shipping. If the project were to receive only partial funding, the Library will use it to complete as much of the project as possible and seek funding from other sources.

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